Privacy Policy

Privacy Policy for Tutu's & Unicorns and Street Kidz

Last Updated: 25/9/2024

At Tutu's & Unicorns and Street Kidz the privacy and safety of your child’s personal information are of utmost importance to us. This privacy policy explains how we collect, use, store, and protect personal information in compliance with the UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018. By using our services, you agree to the collection and use of information in accordance with this policy.

1. Information We Collect

We may collect and process the following personal data about you and your child:

  • Personal Identification Data: Child’s full name, date of birth, and gender.
  • Parent/Guardian Information: Full name, contact information (email, phone number), address.
  • Health Information: Any medical conditions, allergies, or special needs, provided to ensure the child’s safety during activities.
  • Activity Data: Records of the activities your child participates in, including dates, progress, and attendance.
  • Emergency Contact Information: Names and phone numbers of individuals to be contacted in case of an emergency.

2. How We Use Your Information

We collect personal data for the following purposes:

  • Service Delivery: To provide, manage, and support the children’s activities you have registered for.
  • Health and Safety: To ensure the health, safety, and well-being of your child during our activities.
  • Communication: To contact parents/guardians regarding activities, schedule changes, and other relevant updates.
  • Legal and Regulatory Compliance: To comply with legal requirements related to safeguarding and child protection.

We will not use your or your child's personal information for marketing purposes without explicit consent.

3. Legal Basis for Processing Personal Data

We process personal data based on the following legal grounds:

  • Contractual Obligation: Processing is necessary to fulfill the services you’ve requested, such as registering your child for activities.
  • Legal Obligation: Processing is required to comply with legal and regulatory obligations, such as health and safety regulations.
  • Consent: In cases where explicit consent is needed (e.g., for marketing communications), we will obtain this from you.

4. Who We Share Your Data With

We only share personal data with third parties when it is necessary to provide our services or meet legal requirements. This may include:

  • Health and Safety Professionals: Paramedics or other health professionals in case of an emergency.
  • Regulatory Bodies: In compliance with safeguarding or legal requirements.
  • IT and Payment Providers: We may share data with trusted third-party providers who help us manage our booking systems and payment processing.

We do not sell or rent personal data to any third party.

5. How We Protect Your Information

We implement appropriate technical and organisational measures to safeguard the personal data we collect. This includes secure storage systems, encrypted communication channels, and access controls. Only authorised personnel have access to personal data, and they are required to adhere to confidentiality agreements.

6. Data Retention

We retain personal data only as long as is necessary for the purpose for which it was collected or as required by law.

7. Your Rights

Under the UK GDPR, you have several rights regarding the personal data we hold:

  • Access: You can request a copy of the personal data we hold about you or your child.
  • Rectification: You can request that we correct any inaccuracies in the data.
  • Erasure: You have the right to request that we delete personal data, subject to legal limitations.
  • Restriction of Processing: You can ask us to stop processing your data in certain circumstances.
  • Data Portability: You can request that we provide your data in a commonly used format.
  • Objection: You may object to certain types of processing, such as marketing.

To exercise any of these rights, please contact us at tutuandunicorn@gmail.com or call us on 07870935486.

8. Children’s Privacy

We understand the importance of protecting children's privacy. We do not knowingly collect personal data from children under the age of 13 without parental consent. All information provided to us must be submitted by a parent or legal guardian.

9. Changes to This Privacy Policy

We may update this policy from time to time. Any changes will be posted on our website and, where appropriate, notified to you via email. Please review this policy periodically to ensure you are aware of any updates.

10. Contact Us

If you have any questions or concerns about this privacy policy or how we handle your child’s personal information, please contact us at:

Tutu's & Unicorns and Street Kidz

Email: tutuandunicorn@gmail.com

Phone: 07870935486